Need to Limit Add New Employee Function

[awittke]

We just encountered a problem today where a user was adding new contacts into CommitCRM, however when adding the contacts he was choosing "New Employee" from the drop down menu. His permissions were limited to "Partial" group. Why would any other group other then "Sys-Admin" be allowed to add "Employees / Users" to CommitCRM. I need to limit this so only "Sys-Admin's" can add employees. How do I accomplish this?

Also CommitCRM will not allow you to delete an "Employee" record. I now have a group of Employees that should be contacts and I cannot move them to a contact.

[Support Team]

Re: Need to Limit Add New Employee Function

Thank you for posting this. Indeed a user with full permissions for Accounts can add new employee records, though only SysAdmins can create user credentials and set a privileges group to such an employee record. Employee records cannot be deleted for audit reasons, what you should do instead is to mark these employees as inactive (under the Employee tab) and you may also want to rename them so their name won't conflict with real contact names, you can rename to something like 'for future use'. Thanks for asking and we've already taken some notes here.

Hope this helps.

[awittke]

Re: Need to Limit Add New Employee Function

Are you saying that there is no way to limit the creation of employee records? And any user can create them? Please fix this, this is a problem.

[Support Team]

Re: Need to Limit Add New Employee Function

Anyone with a privilege to add Accounts and Contacts can add Employees as Employees Accounts basically Accounts. And, such users cannot convert such employee Accounts into Users unless they are SysAdmins. In any case, we've already taken some notes based on your original post. Thanks!